Payroll reporting changes:
The BWC Employer Services Division has announced it will implement two changes in payroll reporting requirements as a result of COVID-19. These changes may impact how you will report payroll for the upcoming (policy year 2019) true-up period:
1. Emergency sick leave and expanded FMLA paid to employees under the Families First Coronavirus Response Act will not be reportable to BWC for premium purposes
2. Employers are permitted to report operational staff currently teleworking (as a result of Governor DeWine’s stay at home order) to class code 8871- Clerical Telecommuter during a declared state of emergency. This will ease the economic impact of the COVID-19 state of emergency on the Ohio business community.
See BWC FAQs page.
MCO open enrollment delayed:
Due to the impact of COVID-19, the Ohio Bureau of Workers’ Compensation (BWC) is postponing this year’s biennial open-enrollment period for employers to select a managed care organization (MCO) to medically manage workplace injuries. BWC will continue to publish its annual MCO Report Card, which will be available by the end of April 2020 on BWC’s website.
Dividend payments:
The Bureau of Workers’ Compensation will send up to $1.6 billion in dividends to Ohio state fund employers to ease the impact of the COVID-19 crisis. The BWC expects it will begin mailing checks to employers in late April 2020. The BWC expects this dividend to equal approximately 100% of the premiums employers paid in policy year 2018. The bureau will apply the dividend to an employer’s outstanding balances first, including the recent installment deferrals. Any amounts exceeding outstanding balances will be sent to the employer. See BWC FAQs page.
No presumption that COVID-19 is work related:
Although there have been proposed bills creating a presumption that COVID-19 is work related for health care workers, first responders, and potentially grocery store workers, these bills have not been passed by the Ohio Legislature.
If an employee contracts COVID-19, there is no presumption that it was contracted in the course of and arising out of employment. Whether the illness is compensable depends on how it was contracted and the nature of the employee’s occupation. The occupational disease analysis applies to COVID-19. Generally, communicable diseases like COVID-19 are not workers’ compensation claims because people are exposed in a variety of ways, and few jobs have a hazard or risk of getting the diseases in a greater degree or a different manner than the general public. However, if the job that poses a special hazard or risk and COVID-19 is contracted from the work exposure, BWC may allow the claim. See BWC FAQs page.
The TPA, Defense Counsel and You Part II
This is being written in follow up to my last post where the Third Party Administrator attempted to advise the Self- Insured Employer and his attorney that the only person with decision making authority was the Claims Adjuster. It again becomes clear in this post that the TPA is not interested in doing what is best for the Self-Insured Employer or the claim.
TIME FOR YOU TO REVIEW YOUR SERVICE INSTRUCTIONS!
Self-Insured Employers each have service instructions about vendors to be used. It is a Self-Insured Employers right to designate what vendors are to be used. The TPA must abide by those service instructions. If you are seeing counsel, or IME physicians or surveillance companies being used in your claims that you are not familiar with the best place to start to look is what instructions you have given the TPA in working on your claims. If you do not assign appropriate vendors as this TPA said here, your vendors will be picked for you.
The Self-Insured Employer who was involved in this TPA driven claim, requested that the service instructions be changed to reflect that litigated claims were to be sent directly to counsel and that the counsel would be handling the disputed claims and that counsel would select the IME physicians and the Surveillance company. The TPA refused to put this counsel’s name in the service instructions and would only list “Ohio counsel.” The service instructions were amended to include that “Ohio counsel” would have the right to pick the surveillance company and the IME physician. Yet again, a TPA interfering in a business relationship between the Self-Insured Employer and counsel. Let me reiterate the Self-Insured Employer has the right to alter those service instructions to reflect the wishes of the company.
The Self-Insured Employer advised that on this particular claim they would not be using the TPA vendors. The TPA’s response was that they would not pay those vendors through the claim. The Self-Insured Employer stated that all bills for the IME and the surveillance company be sent to them directly. Tracking costs of the claim, seems a task appropriate for a TPA but this one will only do it if the Self-Insured Employer uses their vendors. TPA’s are more interested in doing tasks that are beyond them, i.e. the practice of law and creating cost centers for their company rather than doing the tasks that they are specifically paid to perform.
When all was said and done, based upon the recommendations of counsel for an IME physician and excellent work done by the Investigative Company including WEBtap, video surveillance, the Self-Insured Employer secured a win across the board, winning at both DHO and SHO Hearings.
The message is clear here, if Self-Insured Employers want to be successful in litigated claims they need to become informed enough to make decisions for their company and have those trained to practice law take the lead.